Commissioner Record Search Instructions
The Commissioners' Board Meetings are on Mondays and Wednesdays of each week, excluding certain holidays and cancellations approved by Resolution. The Board meets in the Chambers of the Weld County Board of Commissioners, Assembly Room, Weld County Administration Building, 1150 O Street, Greeley, Colorado 80631. Housing Authority Board Meetings are on the fourth Monday of each month at the same location. In the event of a holiday or a cancellation approved by Resolution, the Housing Authority Board meets on the following Wednesday.
Regular Agenda Items
To search for an Agenda, Minutes, or a document on the Commissioners' Agenda or Housing Authority Board's Agenda, please select: Commissioner Record Search.
Select: 'I Acknowledge'.
How to search different types of Commissioner and Housing Authority Board records:
- Agendas: enter the date of the hearing under 'Hearing Date' in both the 'Start' and 'End' fields, and choose the 'Doc Code' of 'AG - Agenda' or 'AG-HA - Agenda - Housing Authority'.
- Minutes: enter the date of the hearing under 'Hearing Date' in both the 'Start' and 'End' fields, and choose the 'Doc Code' of 'MI - Minutes' or 'MI-HA - Minutes - Housing Authority'.
- Documents on the Commissioners' Agenda:
- If you are already viewing an Agenda and wish to see a specific item of business, enter the corresponding document number under the 'Doc #' field.
- Document numbers are located on the Agenda in brackets next to each item of business.
- To search for all documents listed on the Agenda on a particular date:
- Regular Business: enter the date of the hearing under 'Hearing Date' in both the 'Start' and 'End' fields.
- Items listed under 'Public Hearings': enter the date of the hearing under 'Hearing Date' in both the 'Start' and 'End' fields, and enter the date of the Saturday prior to the hearing date under 'Scan Date' in both the 'Start' and 'End' fields.
- Items listed under 'Reports', 'Communications', and 'Public Review' on the Consent Agenda: enter the date of the hearing under 'Hearing Date' in both the 'Start' and 'End' fields, and enter the date of the Sunday prior to the hearing date under 'Scan Date' in both the 'Start' and 'End' fields. However, if the item is an Agenda or Minutes document for a Weld County Board or Commission, search by that individual document number under the 'Doc #' field.
Once you have entered the search criteria, select 'Search' at the bottom of the screen.
A list of generated results will appear. Use the sort feature in the upper left-hand side of the screen to sort the results by 'Document ID', which will give you a chronological view of the file. Select the item you wish to view.
Select 'View Attachment' on the left-hand side of the screen to generate a .pdf image of the document.
Please note: do not close the image because it closes the entire search. Select 'Return to Search' if you wish to view other documents.
Public Hearing Items
You can view scheduled Public Hearings on the Commissioners' Agenda and search by either the file location or document number:
Select: Commissioner Record Search.
Select: 'I Acknowledge'.
Enter the file location in the 'File Location' field. Select 'Search'. Or, if searching by document number, enter it in the 'Doc #' field. Select 'Search'.
Once the results have generated, if searching by file location, use the sort feature in the upper left-hand side of the screen to sort the results by ‘Document ID’, which will give you a chronological view of the file. If searching by document number, only one search result will display. Select the item you wish to view.
Select 'View Attachment' on the left-hand side of the screen to generate a .pdf image of the document.
Please note: do not close (red ‘x’) the image – it closes the entire search. Select ‘Return to Search’ if you wish to view other documents.
Still having trouble locating a document of the Commissioners' records? Please contact the Weld County Clerk to the Board's Office at (970) 400-4225, Monday through Friday, 8:00 a.m. to 5:00 p.m.